Submit an Abstract

Abstract submissions are due October 11, 2026, at midnight EST.

The submission portal will close promptly, and late submissions will not be accepted. Abstracts will be reviewed by the organizing committee, and authors will be notified by email of acceptance as either an oral or poster presentation by November 30, 2026.

Abstracts must be saved as a Microsoft Word Document (doc or docx) in a PC-compatible format. The filename should contain the presenting author’s first name, middle initial, and last name. If more than one abstract is submitted by the same author, please number accordingly.

Guidelines for abstract submission:

• Title (12-15 words)
• All authors should be listed together with their addresses in full. The presenter’s name should be underlined.  Papers with more than three authors are cited as et al. If different from the presenter, the corresponding author should be indicated and their email address included.
• A summary, no more than 300 words, in English, single spacing, in 12 pt, Times New Roman font.
  • The 300-word limit applies only to the summary (abstract) itself.
  • The title, author names, and affiliations, are separate elements and are not included in the 300-word count.
• Figures and tables should be included only where absolutely necessary.
• Abstract summaries should contain the following headings:
  • Background: The background behind the decision to choose this subject to study
  • Objectives: The statement that is being tested and is testable by the methods (below); or the original aims and study deliverables
  • Study design: Concise statement of the study design
  • Methods: Brief description of materials and methods, and methods of testing hypotheses
  • Results: Brief highlights of the results obtained
  • Main limitations: Concise statement of limitations and sources of bias
  • Conclusions: Conclusions drawn from results
• Note: Do Not include references within your submitted abstracts.
• Authors must indicate if the submission has been published and where, and whether the presentation is for:
  • Oral presentation only
  • Poster presentation only, or
  • Suitable for either oral or poster presentation

• See the sample abstract below.

Authors considering submission of research papers to refereed journals based on the same information in a submitted abstract should be aware of the allowable length of abstracts by each journal to prevent a conflict with the abstract and future planned manuscript publication. In addition, be mindful that some journals will not accept submission of papers where figures or tables have been previously published in an abstract.

If any portion of the submitted work—including text, tables, figures, images or other content—has been previously published, the author must obtain written permission from the copyright holder for its reuse and is responsible for all associated fees. Documentation of permission must be sent directly to speakers@aaep.org. 

New content that builds upon previously published research does not require permission unless published material is reproduced. Failure to provide required copyright permission will prohibit the work from being included in the program. 

Authors/Presenters must include the following information:

Name:

Institution or Practice:

Address:

Telephone:

Fax:

Email: